Monday, September 16, 2013

Task Management using Check List - Can it be Improved?






How do you manage your tasks?

The most popular way of doing task management is Lists.
One fine day, You sit on your desk and sees that there are lots of things in your mind which you think need to be worked upon.

What you do?
If you have a notebook. You will list down all the tasks in your notebook. You mark up the priority and tick each you task as a tiger in you efficiently finishes each of tasks.

   Now come the Computers, Workplace where your tasks are not your tasks, Tasks has other stake holders, they need to know what you are doing, when you are doing, it help your bosses to measure you, it helps your co-workers to manage their own tasks.

  You will find many popular tools which uses HTML Select boxes for Task Management lists.  You can do it online on Gmail, on Macbook. Some websites like Asana has created fullblown product based on Task List Management.

I use Confluence for my Product Managment and Use Confluence provided Task lists for Managing various To Dos.

It looks this :



I see its incomplete. It doesnt cater some important need to task management.
Current way of things, As it uses paradigm from HTML world - Checkbox, you can have only two states. Checked or UnChecked.

Checked - Task Done
UnChecked - Task Not Done


Now there is Time dimension which is most important in any task Management, is missing here.



In above list, If I starts working ing Hiring recruitment consultant, I cant mark it as anything to indicate that I am working on it.

Current Workaround for me is to add #tags  at end or start of Task description but it doesnt suffice.

I need to have some way to mark checkbox with intermediate steps.


Somebody like Asana who is betting whole thing on checkbox way of task management can do something about it. Or even company like apple who believe in making things intuitive, they have started with providing inbuilt solution with Checkboxes. They can definitely bring some minimalistic innovation.

It would be difficult but not impossible for Asana. As Asana is an SAAS solution, it uses in existing Checkbox tag of HTML. They can use different Images or lobby for new Checkbox with HTML Standards group.

Hope someBudding entreprenuer takes honour in disrupting this tiny but vary effective, existing Task management solution.

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